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Executive Assistant

Job Title: Executive Assistant
Contract Type: Contract
Location: Edinburgh, Scotland
Industry:
Salary: £19 - £23 per hour + depending on experience
Start Date: asap
Reference: BBBH57510_1526401972
Contact Name: Emer Meehan
Contact Email: e.meehan@parity.net
Job Published: May 15, 2018 17:32

Job Description

Executive Assistant - Edinburgh - 3 months +

We have a fantastic opportunity for an experienced Executive Assistant for an initial 3 months contract with our public sector client based in Edinburgh.

Please note this position falls inside scope of IR35.

Duties will include but are not limited to -

  • Assist in providing a proactive, comprehensive and confidential executive support service at various levels throughout the organisation
  • Full secretariat support including -
    • Prepare agendas, collate and circulate papers
    • Prepare an accurate minute of the meeting
    • Provide the chair and members advice on matters of governance and including compliance with the groups terms of reference
    • Manage the action log for each meeting, disseminating actions to non-members and escalate non-compliance with timescales to the chair and/or Head of Secretariat
    • Liaising with the chair of each governance groups in relation to the forward planning of agendas, arrangements for the meetings including frequency and membership
  • Assisting in the management and completion of:
    • Ministerial correspondence and briefings
    • Parliamentary questions
    • Supporting other board, EMT and audit committee members as appropriate
  • Ensure that Ministerial Correspondence is given priority and responded within deadlines.
  • Assist in the development and maintenance of the Corporate Governance files.
  • Arrange Travel and Accommodation

Essential skills -

  • Experience of supporting senior directors.
  • Experience of acting as secretary to governance groups
  • Experienced minute taker
  • A working knowledge of corporate governance systems and processes.
  • To be effective in your use of Outlook, Word, Excel and PowerPoint.
  • Excellent communication skills, both orally and in writing
  • Flexible with the ability to prioritise and manage a range of tasks

Desirable skills -

  • Awareness of governance best practice and how non-ministerial departments contribute to providing good public services.
  • Ensuring value for money when purchasing good

Candidate will be expected to hold a Basic Disclosure Scotland issued in the last 12 months or be happy to undergo this clearance.

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Parity Professionals Ltd acts in the capacity of an Employment Business when providing contract work finding services.

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