Executive Assistant - Edinburgh - 3 months +

We have a fantastic opportunity for an experienced Executive Assistant for an initial 3 months contract with our public sector client based in Edinburgh.

Please note this position falls inside scope of IR35.

Duties will include but are not limited to -

• Assist in providing a proactive, comprehensive and confidential executive support service at various levels throughout the organisation
• Full secretariat support including -
  • Prepare agendas, collate and circulate papers
  • Prepare an accurate minute of the meeting
  • Provide the chair and members advice on matters of governance and including compliance with the groups terms of reference
  • Manage the action log for each meeting, disseminating actions to non-members and escalate non-compliance with timescales to the chair and/or Head of Secretariat
  • Liaising with the chair of each governance groups in relation to the forward planning of agendas, arrangements for the meetings including frequency and membership
• Assisting in the management and completion of:
  • Ministerial correspondence and briefings
  • Parliamentary questions
  • Supporting other board, EMT and audit committee members as appropriate
• Ensure that Ministerial Correspondence is given priority and responded within deadlines.
• Assist in the development and maintenance of the Corporate Governance files.
• Arrange Travel and Accommodation

Essential skills -

• Experience of supporting senior directors.
• Experience of acting as secretary to governance groups
• Experienced minute taker
• A working knowledge of corporate governance systems and processes.
• To be effective in your use of Outlook, Word, Excel and PowerPoint.
• Excellent communication skills, both orally and in writing
• Flexible with the ability to prioritise and manage a range of tasks

Desirable skills -

• Awareness of governance best practice and how non-ministerial departments contribute to providing good public services.
• Ensuring value for money when purchasing good

Candidate will be expected to hold a Basic Disclosure Scotland issued in the last 12 months or be happy to undergo this clearance.

Parity - Source, Develop, Transform

Parity Professionals Ltd acts in the capacity of an Employment Business when providing contract work finding services.