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Executive Personal Assistant (Governance)

Job Title: Executive Personal Assistant (Governance)
Contract Type: Contract
Location: London, England
Salary: £28 - £30 per hour + Inside IR35
Start Date: ASAP
Reference: BBBH59730_1545301362
Contact Name: Michael Hartley
Contact Email: m.hartley@parity.net
Job Published: December 20, 2018 10:22

Job Description

Executive Personal Assistant (Governance) - £28-30ph Inside IR35 - London Based - Initial 2 Month Contract

Our Public Sector client is looking for somebody to support the Organisation Secretary in managing a complex range of initiatives providing overarching coordination of agendas, papers and follow up action for the Board and committees and Management Executive.

Main Duties:

  • Prepare agendas and papers for posting into BoardPad and distribute to Board and committee members on time.
  • Ensure that the organisation meets its governance obligations by posting Board Papers and Reports onto the organisations internet.
  • Ensure the appropriate governance arrangements are in place to ensure compliance with organisation policies and relevant national policies.
  • Ensure all material prepared for the Board is of an appropriately high standard, in the correct format and on time.
  • Manage the continuing implementation and utilisation of BoardPad via iPads. Set up new users, provide advice and help to users including access and use of BoardPad, remotely manage meetings ensuring that secure distribution of sensitive information is provided in a timely manner.
  • Exploit the potential functionality of BoardPad fully and roll out enhancements to users, briefing and explaining as necessary.
  • Support and advise those preparing papers and other material for BoardPad to ensure material is of the right standard and ready to be uploaded on time. Liaise and co-ordinate with authors and their assistants.
  • Act as the central point of contact for all communications to the Secretary's Office.
  • Screen and if necessary redirect calls to the Secretary, meet visitors in a friendly, empathetic but professional manner.
  • Maintain up to date, accurate and comprehensive contact details.
  • Initiate and respond to Board members, their senior staff and EAs on queries, problem solving and progress chasing.
  • Receive and provide complex, highly sensitive or contentious information in a strictly confidential and professional manner, monitoring progress of follow up action to deliver satisfactory delivery.

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