PA to Director of Public Engagement - Edinburgh - 6 months
|Job Title:||PA to Director of Public Engagement - Edinburgh - 6 months|
|Salary:||£22467 - £24480 per annum|
|Contact Name:||Craig Ross|
|Job Published:||August 15, 2018 10:52|
PA TO DIRECTOR OF PUBLIC ENGAGEMENT - EDINBURGH - 6 MONTHS
Salary £22,467 - £24,840 per annum
We have an exciting opportunity for a pro-active and professional individual to assist the Director of Public Engagement of one of our exciting clients in Edinburgh in the exercise of her duties and responsibilities, planning & fulfilling her daily programme. The role will involve a wide variety of administrative duties including diary and travel management, researching and preparing presentations, arranging and preparing for meetings, dealing with correspondence and compiling reports.
With first-class organisational and administration skills, you must be able to multi-task whilst maintaining high standards of accuracy. With a flexible approach you will be forward thinking and able to exercise confidentiality and sound judgement.
Duties will include -
Effective management of the Director's office:
- Managing correspondence:
- Prioritising daily mail/email and identifying actions.
- Actioning routine correspondence without supervision.
- Managing the Director's diary.
- Taking/making telephone calls on behalf of the Director.
- Organisation of travel arrangements.
- Meeting and greeting guests and organising hospitality.
- Facilitating good communications within the Public Engagement Directorate.
- Supporting the Internal Engagement Manager in delivering communications across the organisation.
- Managing communication channels to and from the Director's office.
- Providing briefings and papers for the Director in advance of meetings.
- Assisting with the organisation of events and meetings.
- Facilitating the Director's communication with external contacts.
- Dealing with senior personnel in partner organisations, as well as with their secretarial and support staff by telephone, e-mail, letter and in person.
- Providing back-up for the Complaints Officer during periods of absence.
- Co-ordination and servicing of meetings, attending and taking minutes where required.
- Administration support for the Public Engagement team as appropriate, in particular the Heads of Marketing & Communications and Education.
- Any other duties appropriate to the post.
Parity - Source, Develop, Transform
Parity Professionals Ltd acts in the capacity of an Employment Business when providing contract work finding services.
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